Was wondering how would it be if we can share the way the workshop was approached - thread bare so that all the alumni members know what it means to conduct a workshop at the school.
Here is the First Part of the Talent Transformation 2008 Workshop:
3rd Nov 2008 -
There was a mail from Narendra UP, one of the alumni volunteer writing to some of the volunteers about the next edition of C & D Workshop. Suggestion was to have a One day Workshop with sessions on Personality Development, Career Development and Communication. As the mails started to criss-cross between the volunteers there was a general idea about the way the workshop would be conducted.
4th Nov 2008 :Teleconference:
"Gents....I will call you all at 6.30 PM(Sharp) this evening... keep your cell phones free. " That was Raj writing to the volunteers. The minutes were recorded and was circulated with all the Volunteers. Some excerpts of the minutes are as below:
The program has been tentatively been decided to be handled for a one day on Dec 6th Saturday – 08
A dry run of every assimilators session would be done before the program
Every attendees (Assimilators/Volunteers) to strictly adhere to the Workshop rules – Ethics/ Conduct/ Language/ Social being etc
Assimilators for the sessions to have a min of 4-5 yrs of experience in their respective field
OWNERSHIP:
The Entire Program Ownership/Conduction would be taken by xxxxx
The Coordination with the School authorities would be handled by xxxx
Mail Communication with the entire fraternity would be the responsibility of xxxx
Identification of Assimilators – to be shared by all.
Identification of Volunteers – Responsibility to be shared by all
As people started to get on executing their assigned responsibility, there was more response from the alumni members who volunteered to take this task up for the benefit of their JNV ckm students. Somewhere along the line it was decided that we should rename the workshop to Talent Transformation rather than Career and Development. After a lot of huffs and puffs, discussions, debates, agreements, disagreements all the volunteers decided again to have a physical meet at Lalbagh (not forgetting many tele-conferences).
15th Nov 2008: Lalbagh
Many of the volunteers turned up and the whole programme was discussed thread-bare again.
Some excerpts from the minutes..
some points in the feedback collected by Akshatha from her class mates/12th students form school were as follows:
a. Give Inputs on various colleges
b. Certain sessions were going offbeat & political discussions were been done – Avoid
c. Discuss on the economic crisis
d. Give inputs on scholarships/ Education loans
e. Class XII is listening to the same sessions repeatedly
The title for the workshop was decided as “Talent Transformation”
The Draft schedule for the workshop was presented by xxxxx & discussed by all
The Interpersonal Skills session at the evening would be open to all & would be handled by an external facilitator – a friend of xxxx, who works in Juniper Technologies & has a total of 8 years of professional experience
The next meeting to be conducted on Nov 30th 3pm at the same venue in Vijayanagaar
Every session owners to submit the title and an abstract of their sessions by 18th Nov – Tuesday
Every presenter has to compulsorily prepare Presentation slides for the session.
and thats also when the initial version 0.9 of the TT - Talent Transformation was came up.
In the mean time there was a discussion on how to go about the counselors. After a prolonged discussion one of the senior volunteers took the responsibility of coming up with the list of counselors. In the mean time mailboxes of every volunteer was pouring in daily with the updates/changes/modifications etc.
27th Nov 2008: New Development: We all got to know that our school got awards and some of the teachers wont be present on 6th Dec. Hence it was decided that we would postpone the workshop by a week. This new development created a drastic changes in our plans. Many had to cancel/postpone their plans. One of the Volunteer had to drop out because of the changes in the dates. Nevertheless the enthusiastic bunch of volunteers still stuck together.
29th Nov 2008: House of the President.
Due to sudden changes in the plans, the meeting was preponed from the earlier 30th to 29th and everyone who had shown interest in the volunteering activity was called to attend this meeting where some more refinements of the programme was discussed. Excerpts of the minutes.
xxxx on the phone confirmed the Assistant commissioner’s acceptance for the postponed date
The Schedule was refined with a voting system where acceptance of every participant and review was sought.
The Curtain Raiser would focus on feedback videos, Workshop footsteps video & introduction of members.
There was a opinion on how the last session should go on. A voting saw all 100% towards panel discussion. Rather than speak on the various careers, a panel discussion with participants from diverse field would be selected and discuss on the various career fronts. This discussion would be hosted by xxxx. The mentors would collect the various queries on careers from their group students, collate it and give it to xxxx
The III Slot would be the Interpersonal skills by xxxx followed by a open House & Conclusion
xxx proposed a session on the different careers, specifically the women would opt for. Like Fashion designing, Interior designing, Journalism etc
A proposal on hiring a TT was also mooted. This would be finalized after looking at logistics.
Next Meeting would be on the 7th Sunday morning. Venue & Time would be intimated to all
1st Dec 2008 : One more new development - 10th & 12th students will be having their pre-board on exams on 13th dec. Again a teleconference and it was finalised that the morning session will be for 9th & 11th and Afternoon sessions will be for 10th , 11th & 12th.
7th Dec 2008 : Vijayanaga Park
As everyone discussed about the contents of their individual sessions along with the slides a final meeting was held at this venue. Thats also when the schedule was finalised and a Motto of the workshop was finalised " Yes!! we will!! (which was later published to the alumni group) Posting the excerpts of the minutes
The video Feedback on our workshop by Akshatha was recorded
The Team division was decided. The teams would be formed on various domains team roles – (Journalism, Medical, Engineering, Hospital etc)
The Responsibilities of the Mentors was explained – Mentors would mentor the teams and would collate the career queries of the students and give it to xxxx– the host for Panel Discussion
The Responsibility of the Counselors was discussed
The presentations of the Facilitators should be mailed latest by Wednesday evening
Dress code – Formals
All the volunteers have accepted the plan of traveling using a hired vehicle
The TT would leave at 6 pm from Bengaluru
12th Dev 2008: Bangalore
Although some of the volunteers had not met in the previous meetings it took not more than few minutes for them to break the ice and it was fun all the way till chickmagalur.
Contd second part...
Here is the First Part of the Talent Transformation 2008 Workshop:
3rd Nov 2008 -
There was a mail from Narendra UP, one of the alumni volunteer writing to some of the volunteers about the next edition of C & D Workshop. Suggestion was to have a One day Workshop with sessions on Personality Development, Career Development and Communication. As the mails started to criss-cross between the volunteers there was a general idea about the way the workshop would be conducted.
4th Nov 2008 :Teleconference:
"Gents....I will call you all at 6.30 PM(Sharp) this evening... keep your cell phones free. " That was Raj writing to the volunteers. The minutes were recorded and was circulated with all the Volunteers. Some excerpts of the minutes are as below:
The program has been tentatively been decided to be handled for a one day on Dec 6th Saturday – 08
A dry run of every assimilators session would be done before the program
Every attendees (Assimilators/Volunteers) to strictly adhere to the Workshop rules – Ethics/ Conduct/ Language/ Social being etc
Assimilators for the sessions to have a min of 4-5 yrs of experience in their respective field
OWNERSHIP:
The Entire Program Ownership/Conduction would be taken by xxxxx
The Coordination with the School authorities would be handled by xxxx
Mail Communication with the entire fraternity would be the responsibility of xxxx
Identification of Assimilators – to be shared by all.
Identification of Volunteers – Responsibility to be shared by all
As people started to get on executing their assigned responsibility, there was more response from the alumni members who volunteered to take this task up for the benefit of their JNV ckm students. Somewhere along the line it was decided that we should rename the workshop to Talent Transformation rather than Career and Development. After a lot of huffs and puffs, discussions, debates, agreements, disagreements all the volunteers decided again to have a physical meet at Lalbagh (not forgetting many tele-conferences).
15th Nov 2008: Lalbagh
Many of the volunteers turned up and the whole programme was discussed thread-bare again.
Some excerpts from the minutes..
some points in the feedback collected by Akshatha from her class mates/12th students form school were as follows:
a. Give Inputs on various colleges
b. Certain sessions were going offbeat & political discussions were been done – Avoid
c. Discuss on the economic crisis
d. Give inputs on scholarships/ Education loans
e. Class XII is listening to the same sessions repeatedly
The title for the workshop was decided as “Talent Transformation”
The Draft schedule for the workshop was presented by xxxxx & discussed by all
The Interpersonal Skills session at the evening would be open to all & would be handled by an external facilitator – a friend of xxxx, who works in Juniper Technologies & has a total of 8 years of professional experience
The next meeting to be conducted on Nov 30th 3pm at the same venue in Vijayanagaar
Every session owners to submit the title and an abstract of their sessions by 18th Nov – Tuesday
Every presenter has to compulsorily prepare Presentation slides for the session.
and thats also when the initial version 0.9 of the TT - Talent Transformation was came up.
In the mean time there was a discussion on how to go about the counselors. After a prolonged discussion one of the senior volunteers took the responsibility of coming up with the list of counselors. In the mean time mailboxes of every volunteer was pouring in daily with the updates/changes/modifications etc.
27th Nov 2008: New Development: We all got to know that our school got awards and some of the teachers wont be present on 6th Dec. Hence it was decided that we would postpone the workshop by a week. This new development created a drastic changes in our plans. Many had to cancel/postpone their plans. One of the Volunteer had to drop out because of the changes in the dates. Nevertheless the enthusiastic bunch of volunteers still stuck together.
29th Nov 2008: House of the President.
Due to sudden changes in the plans, the meeting was preponed from the earlier 30th to 29th and everyone who had shown interest in the volunteering activity was called to attend this meeting where some more refinements of the programme was discussed. Excerpts of the minutes.
xxxx on the phone confirmed the Assistant commissioner’s acceptance for the postponed date
The Schedule was refined with a voting system where acceptance of every participant and review was sought.
The Curtain Raiser would focus on feedback videos, Workshop footsteps video & introduction of members.
There was a opinion on how the last session should go on. A voting saw all 100% towards panel discussion. Rather than speak on the various careers, a panel discussion with participants from diverse field would be selected and discuss on the various career fronts. This discussion would be hosted by xxxx. The mentors would collect the various queries on careers from their group students, collate it and give it to xxxx
The III Slot would be the Interpersonal skills by xxxx followed by a open House & Conclusion
xxx proposed a session on the different careers, specifically the women would opt for. Like Fashion designing, Interior designing, Journalism etc
A proposal on hiring a TT was also mooted. This would be finalized after looking at logistics.
Next Meeting would be on the 7th Sunday morning. Venue & Time would be intimated to all
1st Dec 2008 : One more new development - 10th & 12th students will be having their pre-board on exams on 13th dec. Again a teleconference and it was finalised that the morning session will be for 9th & 11th and Afternoon sessions will be for 10th , 11th & 12th.
7th Dec 2008 : Vijayanaga Park
As everyone discussed about the contents of their individual sessions along with the slides a final meeting was held at this venue. Thats also when the schedule was finalised and a Motto of the workshop was finalised " Yes!! we will!! (which was later published to the alumni group) Posting the excerpts of the minutes
The video Feedback on our workshop by Akshatha was recorded
The Team division was decided. The teams would be formed on various domains team roles – (Journalism, Medical, Engineering, Hospital etc)
The Responsibilities of the Mentors was explained – Mentors would mentor the teams and would collate the career queries of the students and give it to xxxx– the host for Panel Discussion
The Responsibility of the Counselors was discussed
The presentations of the Facilitators should be mailed latest by Wednesday evening
Dress code – Formals
All the volunteers have accepted the plan of traveling using a hired vehicle
The TT would leave at 6 pm from Bengaluru
12th Dev 2008: Bangalore
Although some of the volunteers had not met in the previous meetings it took not more than few minutes for them to break the ice and it was fun all the way till chickmagalur.
Contd second part...
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